I have found that there are only three main categories of required action order to gain more time in your day:
1. Reduce your Distractions and Time Wasters
2. Improve your Action Systems
3. Increase your Human Performance
Reduce your Distractions and Time Wasters
Number one is fairly obvious. In this category, as you remove or reduce things in your life that “steal” time and do not move you toward your goals and vision, you increase the total amount of productive time available to you. By improving in this category, most people can usually gain one to four hours a day.
Examples of reducing distractions and time wasters include reducing telephone and personal interruptions, controlling socializing, reducing procrastination, streamlining or eliminating wasteful meetings, controlling the television and time surfing the Web, and reducing paperwork. Gaining clarity and focus, as well as setting and frequently reviewing goals, can help immensely in this category.
Day planners and “to do” lists can also help reduce distractions and time wasters. But beware! Day planners and “to do” lists are only as good as the information you put into them. No matter how organized you are, if you fill your day with events and tasks that do not take you toward your goals and clear vision, then you are still wasting your time. You’re just doing so with flair.
Improve your Action Systems
Improving your action systems can add precious hours to your day. In this category, you increase your total daily time as you reduce the time needed to perform your daily functions. Even better-if you can find ways to massively increase your results for the same or even less effort, you will grow your time by leaps and bounds! The amount of time you gain from this category can vary greatly from a few minutes a day to exponential numbers.
Examples of improving your action systems include reducing the time you need for exercise while actually increasing your results, reducing housework, and reducing the time allotted for events at work. In business, two of my favorite action systems to improve on are sales and small business marketing. Through incredible mentors, I have found systems that greatly accelerate time in sales and marketing by focusing on simplicity and better than average returns on time, effort, and cost expended.
Increase your Human Performance
The last category in gaining more time in your day is increasing your human performance. By focusing on increasing your human alertness, energy, motivation, and focus, you can easily add two to four hours to your day.
Examples of increasing your human performance include getting adequate sleep (this will give most of us two more hours a day), exercise, and mental rest. Eating a proper diet and reducing stress also increase how well you perform in the time you have. Simply increasing your motivation can also add several hours to your day.
These three categories all work together to give you more time in your day. Improve in any one category, and you will grow your time linearly. Be careful, though. If you improve in one area, but are destructive in another, your efforts could cancel each other out. By this, I mean if you are organized, have and use a day planner, and try not to waste time, but you average less than seven hours of sleep a night and drink caffeine products to get through the day, your efforts are canceling out their effectiveness. You’re shooting yourself in the foot!
However, if you improve in all three categories - even just a little bit, you will grow your time geometrically as the improvements reinforce each other. A small improvement in all three categories could easily add several hours to your day. Increase your improvement aggressively in each category, and you can drastically change your destiny.
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